There has been a rather seismic shift in recent weeks in the world of music notation. As you may have heard, Finale music notation software is being sunset (what a pleasant term) by its parent company MakeMusic. This has caused a large outcry, lament and shift in this corner of the music industry. Finale was/is a beloved, at times thoroughly frustrating and long-standing piece of software with thousands of users over the last 35 years. It’s quite an achievement to have a software platform last this long, go through so many various updates in computing in general and the music industry at large. Finale, along with Sibelius and other programs during the 80s and 90s, really brought the music engraving world into the digital age and fundamentally changed the job of a music engraver and copyist, just as much as it changed the creative workflow of composers, arrangers, and orchestrators.
The surprise timing of this announcement was met with shock, sadness, resignation, and I think, some excitement. I have heard from dozens of my clients who work in Finale, wondering what to do now and what to do going forward in the near-term and the long-term. First, let’s go over the facts and dispel some of the panicked concerns I’ve heard from many:
What all the above DOES NOT MEAN:
Knowing all this, the next question is, now what? MakeMusic has partnered with Steinberg to offer a crossgrade to Dorico, and Avid, the parent company of Sibelius, has now matched this offer. MakeMusic is making the case that Dorico is the logical successor to Finale, in terms of capability, functionality, and user customization of the program. Personally, this remains to be seen, but my initial work in Dorico is promising. I’ll post further updates on my progress in Dorico another time. My advice to my clients has been to, first, take a deep breath and slow down any decision making. As I mentioned above, Finale is not going away and if you keep your current set up the same, it will work, in theory, for as long as you want it to. Musicians in this area tend to not be on the bleeding edge of all tech advances and I’m sure many are not running the latest OS on either Mac or PC, so there’s no immediate danger of waking up and all your Finale files being inaccessible. Whatever may be in store for you and your future workflow or notation program of choice, begin by assessing what you actually need, not only out of your current set up, but how to deal with any sort of archive you have. Many of my clients have asked whether they should completely convert their older Finale files into Dorico files. I would not rush to do this. First, make sure you have good backups of all your files, finale or PDFs (this is really important). Next, if you have not accessed a file in 5 years or more, are you really worried about needing in the future so desperately that it needs to be completely re-engraved today? Probably not. What may be a good idea is to export a xml file of the score to have that to go along with your finale file and PDFs. That way, you have access to the notation in whatever form you need, whenever you need it. However, converting files via xml to another notation software does not mean it will load in perfectly without having to edit anything. Also, any formatting in linked parts, etc., will not copy over. So, you will essentially be starting over again on each piece. Next, and this is a highly personal decision, decide if it’s worth learning a new software. I often compare learning a notation software to learning an instrument. You can learn basics fairly quickly, but mastery can take years depending on how much you use it. If you are a composer largely working on your own self-published pieces, then you may be fine working in Finale for the next 3-5 years or longer. Again, there is nothing about Finale today that will completely stop working in the future (depending on your OS, etc.). No one knows for sure if some random security update will interfere with Finale, but it seems like if you keep things as they are, you can just keep using the software. Even publishers and other larger companies shouldn’t feel the need to rush out and change everything today; there’s no advantage. Another question I have gotten frequently from my clients since this announcement is if Dorico is the best option to replace Finale. It may be, but it may not be the best fit for you and your workflow. Dorico does have more of a menu-based workflow and settings structure like Finale, but that doesn’t necessarily follow that it’s the best option for you. If you are writing mostly small ensemble or single instrument pieces, chord charts and rhythm parts, etc., Finale had way too many features and functions that you would never use. The same would be the case of either Dorico (specifically Dorico Pro) or Sibelius Ultimate. Both Dorico and Sibelius have less expensive versions and even free versions of the software that may do all you need. The learning curve on these versions will be much less as there are not as many features and functions in these versions as there will be in the top-tier versions. Also, there are several iPad-based options, like StaffPad, that can give you great features and ease of use without the high initial expense in time and money of these other programs. So, what is the plan for Engraver’s Mark Music and how best can we serve our clients in this new reality? First, we are continuing to use Finale, the latest version 27.4.1, today and will continue to do so for as long as the program remains viable. We maintain an archive, both onsite and off-site, of all files associated with everything project we work on so you can feel secure knowing whatever work we have done together in the past is still available to you. We will continue to share our Finale files with our clients at the end of the project, for no additional fees. Many music preparation companies do not do this or charge extra fees for source files. We do not; never have, never will. Our team is currently putting Dorico through its paces and learning the new workflows and processes we need to ensure our clients have the best experience in the program and the best final product from the software. We currently offer engraving, editing, copying in Finale and Sibelius, and will bring Dorico online within the coming months. Our clients who wish to learn or work in Dorico for future projects with us can be assured that we will be ready and able to accommodate that and bring our full knowledge and experience to each and every project. If you have any questions about steps forward for you and your music in this new era, please reach out to use here and let’s start a conversation. If you are looking for a great writeup on this, check out this Scoring Notes article. It gives some good insight into the history of Finale and how it got to this decision. “Behind the Score” For the 3rd installment of my series on template design, let’s look at some more “behind the scenes” functions that can give your template new functions and possibilities. If you haven’t read the previous two posts on this topic, I highly recommend you start by reading those first, as they cover more general topics and philosophies behind the design and ultimate implementation of your template. Blog #1 – Template Design Blog #2 – Use the Right Tool for the Job I often encounter files where whoever created and uses the template spent a great deal of time making sure that everything looks great on the main score. All the elements are perfectly placed, font choices are consistent and clear and a whole host of other features are in evidence. So, the job is done, correct? Well…. Not quite. Having an amazing looking score is great foundation, but if the further functionality of the file in terms of how the parts are formatted is ignored or overlooked, then the job is only half finished. As we discussed before, when you place an expression on the score in Finale or Sibelius, you need to use the right tool for the job. You can have an element on a score like a tempo marking that looks perfect on the score, but if that marking was placed using the wrong tool or category, then it ultimately will not function properly for the parts. Just think, on a large orchestral score, there could be 30 individual parts that will need to be accounted for and if an element that is supposed to show on all 30 of those parts does not, that is going to cause you a lot of headaches and unnecessary work. Even on a smaller score, having to reinput different elements for only a few parts is tedious in the extreme. The next consideration is how many parts there will be. Sounds easy, right? It’s the same number of parts are there are staves in the score. Or is it? Look at the screenshot from a large orchestral score. This woodwind section is (admittedly) very large. There are 12 staves just for winds. But how many parts are there? Actually, there are 24 parts to format. The reason for that is players do not want to have to read multiple lines of notation to find their part. It is common and accepted practice for scores to combine multiple instruments onto a single line, but parts (if possible or unless otherwise specified) should not have multiple voices on them. So, how can we design a system where a single staff can be made into multiple parts AND do so without changing the original staff? While this may sound tricky or impossible, there are a few good methods to achieve in either Sibelius or Finale. And there is one method you should ABSOLUTELY NOT use, and I’ll explain that too. My preferred method is to use additional hidden staves. Check out this screen or the same score, but this time with the hidden staves revealed. As you can see, right below the Flute 1, 2 staff are two separate Flute 1 and Flute 2 staves. These staves are hidden in the main score and only used for parts. You can hide staves in Finale by using the Staff tool, double clicking the staff you want to hide and selecting “Force Hide staff” and select “In Score view”. Now, you can add additional staves to your template without changing the formatting or orchestration of your score. In Sibelius, you can achieve a similar function by us the “Focus on Staves” feature in the layout tab. That dropdown menu will show you all the different staves in a file and you can choose which ones to have visible on the score.
Once these additional staves are in place, you can copy the original part into both of those and separate out the notes for each part. There are multiple methods for this and which one to use greatly depends on several factors, including the complexity of the music, how you want to handle cues in the different voices, etc. For Sibelius, you can highlight the source staff, go to Note Input/Explode, and then select the staves you want the music to go into. Bam! Done! In Finale, you can use Utilities/Explode, but I prefer to use JW Staff Polyphony to help split the voices or to copy the source music into the new staves, and then use TG Tools/Process Extracted Parts and select the appropriate voice for the staff I’m working on. The benefits from using this hidden staves method will pay dividends repeatedly down the road for you. Now, you have the original source music intact and can refer to it while making any number of changes to the individual parts. Later, once you have formatted your part for the top line notes, in this case Flute 1, often you can use the copy part layout function in both programs as the 2nd voice, Flute 2, will need the same formatting as the 1st voice. That means you only must format one part and then you can reuse that formatting again without having to go through all steps twice, a huge time-saver. One method that you SHOULD NOT USE is to extract the original part into a separate file and then format. This method was the only one available before Sibelius (with dynamic parts) and Finale (with Linked Parts) added this functionality well over ten years ago. Using this method will create dozens of extra steps and redundancies that waste time and are terribly inefficient. There are a few very special circumstances where it may be necessary to extract a part as an entirely separate file, but those are very few and rare. If you are using a part extraction method, I urge you in the strongest terms to not use this method any longer. You are wasting your time, creating additional opportunities for errors to creep into your music and missing out on tons of benefits from having your parts linked to the original score. Just like building a house, a good template is built on a strong foundation and a lot of the most important features are where you can’t see them. The more time and consideration you give to every step in the process from initial note input to final editing will yield benefits that multiply over the time you are working on the specific piece of music and over the months and years you use your template. As always, if you have questions, need advice, want to schedule a time for a custom template consultation or need a template designed for you next project, please contact us here are Engraver’s Mark Music. We have the tools and experience to help with any project, big or small. In the 2nd installment of my series on template design, it’s time to start talking about more features and functions of a notation template. Now that you’ve established the basic structure, page sizes, staff sizes, etc., of the template, the next step is to dive deeper into the specific settings, defaults, and tools you’ll use when working with the template. Here’s where things can get confusing or overwhelming for a lot of users, but don’t worry, there are lots of easy settings and defaults you can change that will go a long way in making your template and your workflow smoother and the end results better.
In both Finale and Sibelius, there are menus that control the specific engraving settings for the notation. For Finale, go to Document/Document Options; in Sibelius, go to Appearance/Engraving Rules. These menus have dozens of different submenus and sections that control the look, placement, and function of elements like stems, barlines, staff lines, time signatures and a host of other features. Most of these settings are best left alone (unless you are very familiar with the programs or just like to tinker with things to see what happens) as these are set to defaults that allow 99% of music notation to look correct. However, you should get familiar with them all the same, just so you know where these settings can be changed, and what affect that will have on the look and feel of your notation. One default document setting I would change, however, on both programs is the relative thickness of elements like barlines and stem lines as compared to the staff line thickness. Generally, the barlines and stem lines in both programs default to the same thickness, or even slightly thinner, as the staff lines. However, the barlines and stem lines should be slightly thicker than the staff lines. This helps those elements to stand out from the staff to be more visible and easier to read. In Finale, go to the Barlines or Stems submenus in the Documents Options main menu and adjust accordingly. For Sibelius, go to the Barlines or Beams and Stems submenus in the Engraving Rules main menu. Just remember, a little goes a long way here, so adjust carefully; you can really go deep on all the various settings and defaults you can changes in these menus. As much as anything you adjust in these document options, what will make your template an asset to your workflow is making sure you use the correct tool for the job. I can’t stress this enough; no matter how many settings you adjust or what fancy notation you use, your template will only be as good as how it is used. For example, in Sibelius, DO NOT use regular boxed text and assume it is the same as a SYSTEM boxed text. Or assign a tempo change using the technique text instead of the tempo marking text. I have seen both mistakes made so often, even on great looking scores. The problem is that if you use the wrong tool for the notation element you are inputting, then there is no guarantee that it will work correctly, or always show up in the correct place in the score or any of the parts. In this example, if you intended the boxed text to be a section marking or some other text that would show up on each part automatically, it WILL NOT if you used the regular boxed text category as that only appears on the staff it is attached too and will not show up on any other subsequent dynamic parts. Same thing for the tempo markings. While they may look correct on the score, they will not function correctly, and you have just created a massive amount of work for yourself by not simply using the correct text style. Becoming familiar with the text styles and appearance options in Sibelius will help you learn the different uses of the dozens of text styles and how best to use them. Again, the defaults already in the program work great if you use them correctly. In Finale, many of the same issues come up with how people use the expression tool. Here, the different categories of each type of expression control it’s placement within the score and visibility in score and all the linked parts. DO NOT use an expression text or technique text for something like a tempo marking or vice versa. Another place I see mistakes in Finale often occurs when people use the lyric tool to input chord changes, or the measure assigned text function for chord changes or lyrics. Using any of these incorrect input methods is a recipe for major issues in your files. Especially in Finale, which is a tools-based program, using the wrong tool is a critical error. My last piece of advice for template design is to experiment with your template constantly. Once you have some settings adjusted or new defaults created, engrave something. What I do is take a piece of music I have previous engraved and redo it in my new template and compare them; what do I like about one or the other, what elements stand out, which one functioned better based on the result I was trying to achieve? How can you know how something will change the look or function of your template if you don’t try it out? I find it’s best to use the same piece of music to experiment with different template designs since you’ll be familiar with the piece and can then focus more on how your template functions, as well as being able to easily compare the final product. Remember, any settings you change in the document options menus for either of these programs are specifically tied to the file you are working on, no necessarily new program defaults for every file. So, you can always have many different templates, contemporary, or traditional looking notation fonts, or ones with completely different text settings as well. For a much deeper dive into the various tools in Finale, I recommend watching all the tutorial videos from Jason Loffredo’s excellent Conquering Finale series. For Sibelius, there are several great blogs out there, but I recommend going first to the Scoring Notes Product Guide and scroll down to the Sibelius section. Here, along with other notation programs, are dozens of blog posts and different links to all sorts of information and tips. If you ever need some help or advice on your templates, please reach out and contact us and Engraver’s Mark Music will be happy to help. We have templates that are customized for various ensembles and uses that are used every day by our team and are available to you. We’d be honored to help you design a notation template that enhances your creativity and saves your time and effort. In the first of a two-part series, I wanted to go over some basic ideas, concepts, and issues you want to think about as you create a custom template for your music notation. There are so many topics to consider here that I could not cover them all, however, I do want to go over some the guiding principles as you begin to develop a music notation template.
Whenever you are designing anything, it is best to start with a vision of the end product; how it will be used, what it will look like and how it will function. Smart design means carefully thinking through all your steps with the end in mind. Yes, you will adjust and change your design as you go, but without that clear goal in the beginning, your final product will not fulfill all the purposes you originally intended. In the music engraving world, design, implementing and updating templates is a larger part of any engraver’s day to day work. Every time a new feature is added to a notation software, or a new workflow is developed, it can create new possibilities or challenges that need to be addressed in the templates that we use every day for our clients. By constantly updating the templates we designed, our clients benefit from our increased abilities, capacities, and efficiencies. So, how do you start to design a template in any music notation software? Well, I always start with considering the needs of the end user/customer. Knowing who will be reading and using the music informs all the choices that will be made afterwards as you design the template. Key questions are:
The answers to all these questions will completely change the trajectory of the design of your template since each of these scenarios will necessitate your template having difference features and formats. The next step to is come up with a top-down approach, starting with features like page sizes and staff sizes for the score and parts, instrumentation, font choices and a whole host of other issues. A great place to start for all orchestral music is to study the MOLA Music Preparation Guidelines. This gives a ton of information on industry standard practices and requirements and really does a great job in explaining and giving examples. Choral music has many different requirements, and it is usually best to check with your publisher on what features they will want to see from your music. Once you have all this information, it’s time to start making your score as readable as possible. Before any music is added to your score is the time to make sure the score and part pages have consistent and standardized placements and spaces. Where will the title information and other information be placed? How about the spacing between each staff on the score pages or the distance between the systems for each part? As simple as this sounds, spending time and thought on these basic elements will improve not only the look of your music, but the overall presentation and quality as well. Always aim for consistency and clarity. As always, if you have questions or need some help designing a template for your music, Engraver’s Mark Music is here to help. We have templates ready to go for just about any musical situation or we can create a custom template or modify your existing template. Just contact us and we’ll be happy to help. In the next post in this series, I’ll go over some more specific details and best practices of not only how to set up a good template, but how to use it and what modifications you may want to consider. |
AuthorSammy Sanfilippo, CEO of Engraver's Mark Music Archives
September 2024
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